Lionbackers Meeting Minutes Date: Sept 18, 2016
Members Present: Brenda Forte, Melanie Watson, Traci Thompson, Gary Kay
Reports:
Secretary: Melanie Watson read the minutes from the May 22 planning meeting.
Approval of the reading of the minutes was motioned by Gary Kay, and seconded by Brenda Forte.
Treasurer: Andrea Rhodes absent
Membership: Melanie Watson gave a total of 6450$ in membership renewals so far and discussion was had on the Thank You ad placed in the Messenger for all members who had renewed. At 180$ it was approved as a worthwhile acknowledgement of members who took the time to renew without being called back and hunted down. Melanie shared that she and Cassie Striet, membership committee member, were planning a 50 Families drive to get 50 Family memberships and they would be calling and mailing all the members who hadn’t renewed yet. Lastly she shared that their goal in membership this year was 10,000$ and it would take new members to make that happen and they were working on ideas to approach new businesses for signs memberships
Advertising: Traci Thompson shared that she had looked up all the advertising she did last year (Hoisington Tournement $180, Regional Wrestling $185, State Wrestling 159$, State BB Girls 250$, State BB Boys 250$ State Softball 215$, Shriner Bowl $200and any miscellaneous that may come up). She stated she would need more than she actually thought in May for her budget. Discussion ensued on whether 4000$ in advertising, radio, and Game Time was in line with our mission of helping students and were their opportunities to advertise in Forensics or other teams outside of sports. Traci stated she had never been contacted by any other teams, but would be open to including them but it would increase her budget further. It was left to increase her budget as of now and revisit the advertising budget if membership doesn’t meet their 10,000$ goal.
Media: Melanie Watson reported that they were 5 LIKES shy of their goal to have 500 Facebook followers. She reminded everyone to remember that when they post of facebook as an editor that their personal name doesn’t appear, they are only identified as Lionbackers, and to keep in mind they need to post in a generic way to represent the entire organization.
Fundraising: Tamala Lott absent. Discussion did involve they budget for 2016/2017 was now almost 15,000$ and to keep doing all the things we want to do for MJSHS we may need to add another fundraising project. Ideas of a 3 on 3 basketball tournament were discussed.
Spirit: Melanie Watson gave a report on the locker whiteboards that were given to each student at MJSHS and that teachers reported seeing many in use. It was approved as a good idea. She also gave an update on the flags that were ordered and that a “sample” flag was on it’s way to help people see what they were getting. She plans to set up the spirit wear booth for homecoming with our yard signs, flags, glitter shirts, and some other Lionbacker members who are making and designing Lionbacker items.
Staff Appreciation: Brenda Forte reported that she spent $700 on back to school teacher and para bags filled with office supplies, food, and useful teacher items. Melanie reported she had received 2 thank you notes from teachers about the back to school gift bags. Brenda shared that she was planning to do home cooked cookies and treats for Staff Christmas again this year, but wanted to include some healthier choices and some sugar free choices this year.
Concessions: Brenda Forte reported the Scrimmage Concession stand went really well and they deposited about $600 dollars, but she was unsure of what the expenses were. It was discussed that not using the schools pop or candy was a great idea because it helped sell all the donated items and there were a few leftover hamburgers but everything else sold out.
Special Items: Brenda Forte spoke with the Terry Moeckel and Lionbackers would be included in the special points system for the classes again this year and the new service points to graduate program so students can help out with Lionbacker events, concessions, and projects to earn points.
Old Business: Melanie Watson passed around the budget for the year and the events we know we are paying for, (posted on the website MJSHSLionbackers.com – Committees and Budget for 2016). So far the budget is just shy of $15,000. It was discussed that in years past the booster organization has spent up to $20,000 -$25,000 and our savings would be wiped out without more members, more fundraising, or cutting services.
Homecoming, October 21
Spirit Item: Brenda Forte motioned to have face painting before the game at the spiritwear booth and tattoos available at the grade school and the high school the day before the game, Traci Thompson seconded, unanimous vote. Gary Kay motioned to make up to $150 available to the student council to promote the Homecoming week activites or theme, seconded by Brenda Forte, vote passed with 3-1. Brenda volunteered to get some high school girls to paint the faces and Melanie would buy the supplies. Both of these exspenses would come out of the $200 allotted for Homecoming from the Spiritwear budget.
Concessions: Brenda Forte is heading up concessions again and gave some great ideas of serving pizza slices. Discussion was had on contacting Pizza Hut and Caseys for discounts but it that didn’t work, going to Little Ceasars or Tonys.
Float: Brenda Forte volunteered to contact Angel Constable and Tabitha Wilson about a Lionbacker float this year and Melanie reminded her there was a $150 budget for float items and candy.
New Business:
Nominate new president: Melanie Watson nominated Breanda Forte to be president in 2016/2017. Unanimous vote.
Spring Play Meal: Tabled to next meeting.
Banking: Traci Thompson motioned we include Brenda Forte and Andrea Roth on the banking accounts and remove Becca Metzler. Gary Kay Seconded. Unanimous vote.
Meeting was motioned to adjourn by Gary Kay, seconded by Melanie Watson. The next meeting will be on October 2nd @ 6pm in the MJSHS Library.
Members Present: Brenda Forte, Melanie Watson, Traci Thompson, Gary Kay
Reports:
Secretary: Melanie Watson read the minutes from the May 22 planning meeting.
Approval of the reading of the minutes was motioned by Gary Kay, and seconded by Brenda Forte.
Treasurer: Andrea Rhodes absent
Membership: Melanie Watson gave a total of 6450$ in membership renewals so far and discussion was had on the Thank You ad placed in the Messenger for all members who had renewed. At 180$ it was approved as a worthwhile acknowledgement of members who took the time to renew without being called back and hunted down. Melanie shared that she and Cassie Striet, membership committee member, were planning a 50 Families drive to get 50 Family memberships and they would be calling and mailing all the members who hadn’t renewed yet. Lastly she shared that their goal in membership this year was 10,000$ and it would take new members to make that happen and they were working on ideas to approach new businesses for signs memberships
Advertising: Traci Thompson shared that she had looked up all the advertising she did last year (Hoisington Tournement $180, Regional Wrestling $185, State Wrestling 159$, State BB Girls 250$, State BB Boys 250$ State Softball 215$, Shriner Bowl $200and any miscellaneous that may come up). She stated she would need more than she actually thought in May for her budget. Discussion ensued on whether 4000$ in advertising, radio, and Game Time was in line with our mission of helping students and were their opportunities to advertise in Forensics or other teams outside of sports. Traci stated she had never been contacted by any other teams, but would be open to including them but it would increase her budget further. It was left to increase her budget as of now and revisit the advertising budget if membership doesn’t meet their 10,000$ goal.
Media: Melanie Watson reported that they were 5 LIKES shy of their goal to have 500 Facebook followers. She reminded everyone to remember that when they post of facebook as an editor that their personal name doesn’t appear, they are only identified as Lionbackers, and to keep in mind they need to post in a generic way to represent the entire organization.
Fundraising: Tamala Lott absent. Discussion did involve they budget for 2016/2017 was now almost 15,000$ and to keep doing all the things we want to do for MJSHS we may need to add another fundraising project. Ideas of a 3 on 3 basketball tournament were discussed.
Spirit: Melanie Watson gave a report on the locker whiteboards that were given to each student at MJSHS and that teachers reported seeing many in use. It was approved as a good idea. She also gave an update on the flags that were ordered and that a “sample” flag was on it’s way to help people see what they were getting. She plans to set up the spirit wear booth for homecoming with our yard signs, flags, glitter shirts, and some other Lionbacker members who are making and designing Lionbacker items.
Staff Appreciation: Brenda Forte reported that she spent $700 on back to school teacher and para bags filled with office supplies, food, and useful teacher items. Melanie reported she had received 2 thank you notes from teachers about the back to school gift bags. Brenda shared that she was planning to do home cooked cookies and treats for Staff Christmas again this year, but wanted to include some healthier choices and some sugar free choices this year.
Concessions: Brenda Forte reported the Scrimmage Concession stand went really well and they deposited about $600 dollars, but she was unsure of what the expenses were. It was discussed that not using the schools pop or candy was a great idea because it helped sell all the donated items and there were a few leftover hamburgers but everything else sold out.
Special Items: Brenda Forte spoke with the Terry Moeckel and Lionbackers would be included in the special points system for the classes again this year and the new service points to graduate program so students can help out with Lionbacker events, concessions, and projects to earn points.
Old Business: Melanie Watson passed around the budget for the year and the events we know we are paying for, (posted on the website MJSHSLionbackers.com – Committees and Budget for 2016). So far the budget is just shy of $15,000. It was discussed that in years past the booster organization has spent up to $20,000 -$25,000 and our savings would be wiped out without more members, more fundraising, or cutting services.
Homecoming, October 21
Spirit Item: Brenda Forte motioned to have face painting before the game at the spiritwear booth and tattoos available at the grade school and the high school the day before the game, Traci Thompson seconded, unanimous vote. Gary Kay motioned to make up to $150 available to the student council to promote the Homecoming week activites or theme, seconded by Brenda Forte, vote passed with 3-1. Brenda volunteered to get some high school girls to paint the faces and Melanie would buy the supplies. Both of these exspenses would come out of the $200 allotted for Homecoming from the Spiritwear budget.
Concessions: Brenda Forte is heading up concessions again and gave some great ideas of serving pizza slices. Discussion was had on contacting Pizza Hut and Caseys for discounts but it that didn’t work, going to Little Ceasars or Tonys.
Float: Brenda Forte volunteered to contact Angel Constable and Tabitha Wilson about a Lionbacker float this year and Melanie reminded her there was a $150 budget for float items and candy.
New Business:
Nominate new president: Melanie Watson nominated Breanda Forte to be president in 2016/2017. Unanimous vote.
Spring Play Meal: Tabled to next meeting.
Banking: Traci Thompson motioned we include Brenda Forte and Andrea Roth on the banking accounts and remove Becca Metzler. Gary Kay Seconded. Unanimous vote.
Meeting was motioned to adjourn by Gary Kay, seconded by Melanie Watson. The next meeting will be on October 2nd @ 6pm in the MJSHS Library.
RSS Feed