2016-1-10

January Meeting Minutes

Lionbackers Meeting Date:  January 10, 2016

Members Present: Gary Kay, Melanie Watson, Melissa Baccuss, Tamala Lott, Terry Moeckel, Traci Thompson
 
New Business: Terry Moeckle requested Lionbackers sponsor a new game audio service GameTime which plays intro’s, music, advertisements, and announcements during down times of athletic events.  Terry was excited because he can email the company and they will modify & update the recording each week.  The company sells national advertising and wants the school to sell local advertising to offset the annual fee, but Terry is asking Lionbackers to purchase the initial program and first year instead of asking businesses for advertising dollars.  The initial payment includes a computer to run the software and the annual membership fee (first year is $2400, renewal years will be $1800).  Our initial membership will run through Aug 31, 2017.  Discussion centered around the band playing at varisty games instead of GameTime, jr varsity games, the weight room, baseball. track, football, and softball fields.  After listening to sample tapes, Gary Kay motioned we pay for the first years fee and fill the available slots with Lionbacker advertising for our members and organization, plus announce upcoming school events and info which Terry will manage.  Tracy Thompson added to the motion to reevaluate our support at the end of the first year and then she seconded.  Vote passed unanimously.  .    
Grants: ($2500 budget)  Teacher grants were approved for Mark Renfrow industrial arts jigsaw and circular saw $238, Tamara Constable art mat cutter $365, Heather Bergman chemistry parafilm dispenser & labeler $90.  jAfter discussion these grants were approved for ½ from Lionbackers and teachers were asked to contact the district to see if they would meet the other ½ of the requested funds - Melissa Baccuss science vernier lab probes & equipment $700, Jhon Haehn football shadow man tackling aid, $1,100.  After much discussion the grant from Linda Smith USD 239 citizenship program grant was modified, Lionbackers will donate items from the Spiritwear inventory to support the program instead of money.
Advertising Budget:  Tracy Thompson shared advertising Lionbackers does for state advertising, messenger ads, away game radio subsidising, and other last minute ad needs for her budget.  Tamala Lott motioned the advertising budget be set at $2500 for 2015/2016.  Seconded by Melissa Baccuss.  Passed unanimously.  Melanie Watson discussed that the new GameTime fee will need to be added to the advertising budget next year if Lionbackers decides to continue the service after next school year.  
Basketball Tournament:   Tamala Lott reported the date for the basketball tournament will be Saturday, Feb 13, 2016.  She has already sent out team letters.  Bridgette Nelson, concessions, stated she would not be able to find enough Lionbacker volunteers to man concession stands at MGS, MJSHS, and Bennington gym locations.  Mr. Moeckle gave the okay for high school students to work and earn points for their time.  It was discussed and decided that Lionbackers would run MGS and MJSHS, but Bennington would go to a traveling team to run, plus if there were not enough volunteers that a traveling team would be given MGS.  
Old Business:            SpiritWear:  Burn out, long sleeve shirts were discussed and no motions were made.  Dismissed.
Lionbackers Signs:  Outdated Lionbacker signs at the Football field and Gym door were discussed, Tracy Thompson motioned we remove the signs and replace them with a generic spirit pride signs.  Gary Kay seconded.  It was decided that Terry would ask the janitor to remove the signs and Melanie would contact him to replace the gym door sign with a student designed sign.
Power Lion:  The PowerLion Copyright was discussed and Melanie Watson Barefield was instructed to update the Website page with a PowerLion usage page..
Reports:             Secretary:  absent            Treasurer: absent, $20,000 savings, $503 checking            Membership: Melanie Watson Barefield shared there were a lot of unpicked up membership gifts.  Discussion was held on what to do with the gifts and if a second email should be sent.  It was decided that unused gifts would be donated to the USD 239 Citizenship Program to use as they needed for students at the end of the year.  Melanie stated she would send out a postcard to inform members who hadn’t gotten their gifts yet.            SpiritWear:  Melanie Watson Barefield stated the need for new Lionbacker flags and yard signs.  She showed a sample of a digitally printed flag.  She also explained that USD 239 did not have a laser cutter as previously thought so using MJSHS students and purchasing the signs from Mr. Renfrows classes wouldn’t work, but that Lionbacker Jake Cline would laser cut the signs and Mr. Renfrows Industrial Arts Students would sand and paint them.  Discussion was held about the spiritwear box being trapped in the football concession stand and not being able to get it to the basketball gym because of the school construction.  It was decided to make sure the spiritwear area at City Pharmacy has everything available from the booth.  Melissa Baccuss motioned to buy 50 Lionbacker flags.  Tracy Thompson seconded.  Tamala Lott motioned to advertise the Lionbacker yard signs and take orders and fill them as orders come in.  Seconded by Melissa Baccuss. Amendment:  The original price of 36$ per flag was incorrect and the new price qoute was 45$ per flag, after contacting all the members present at the meeting by text, it was decided to continue with the order but to send out an email to see if any Lionbacker members would be interested in preordering flags at cost to offset the budget.            Concessions: absent            Fundraising:    Volleyball Tournament, Junior 3 on 3 basketball tournament, Lionbacker Event Blue Moon discussion was tabled until after the basketball tournament.            Media:  non
Motioned to adjourn by Terry Moeckle, seconded by Gary Kay, Unanimous vote.   Meeting was adjourned.
The next meeting will be TBA, if Tamala needs last minute help with the basketball tournament.  Next official meeting will be Sunday, April 10th @ 7 pm.