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2014-09-14

9/14/2014

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Lionbackers Meeting Minutes        Date:  September 14, 2014

Members Present:  Melanie Watson, Andrea Roth, Traci Thompson

Reports:

            Secretary Reading of the Minutes:  Minutes were read and Traci Thompson motioned to amend the minutes to include the vote of Back to School flash-drive gifts to all MJSHS students.  She had made the vote, which had been taken at the past meeting, to spend $3.00 for each flash-drive with lanyards for all students in MJSHS.  Becky Yoxall had seconded and it had been a unanimous vote.  This vote was inadvertently left out of the minutes.  Minutes were amended to reflect the vote.   

            Treasurer:  $16,315.49 pending a deposit.  Needed to order more checks. Ordered a debit card and the bank is in the process of sending paperwork for a savings account.

Membership:  Sent email to run an article and put form in Messenger.  Has yet to send out membership forms to renew in mail.  Traci attended the scrimmage and first home game.  There are a current membership of 58. This year she added a date column to her spreadsheet to alleviate people who question why they are not listed in the program.  The list for the program must be in by Tuesday and if memberships come after that, they are not listed on the program that week.

Special Events:  Back to School gifts.  Andrea was able to order and purchase flash-drives with lanyards for $3.00.  She ordered 325 and delivered them to the school.  The school passed them out to all students in first hour.  She included 6 extra for the office.

Old Business:

            Officer / Chairpersons Positions:  Secretary, Melanie Watson, passed out the committee officer/chairperson positions filled so far in 2014.  Discussion was held on nominations to fill vacant or soon to be vacated positions from the membership rolls.  No action was taken on new officers or chairpersons.  

             T-Shirt Quilt:  The t-shirt quilt raffle tickets were sold at the last home game and the raffle has collected $30 dollars so far.

Media:  Melanie Watson gave a report of the new Facebook page, Instagram account, Vine account, and twitter account.  Members were encouraged to get on and learn how to use those accounts and post things that are happening at school on a regular basis.

New Business:

            Membership for Students:  Students may be members and purchase single memberships through the membership committee.  Motioned by Traci Thompson, seconded by Melanie Watson, unanimous vote.

            Spirit Wear:   A budget of $2500 was approved for 2014 purchases.  Traci Thompson motioned, Andrea Roth seconded, unanimous vote.  Melanie Watson will inventory the old spirit wear cabinet with the help of Traci Thompson. Before the next football game.  They will hold a punting and passing contest at halftime of the next home football game with spirit wear as the prize.  Melanie will contact Teri Moeckle for help implementing that.  

            Savings Account:  Andrea Roth, Traci Thompson, Melanie Watson will all sign the checking and savings cards to Bennington State Bank.  Motioned by Melanie Watson, seconded by Traci Thompson, unanimous vote.

            Lion Signs:  Melanie Watson motioned to remove the Lionbacker signs at concession stands and above gym door for refurbishment and redesign.  Traci Thompson seconded.  Unanimous vote.  Andrea Roth was appointed to contact Shawn Roth to remove signs at his earliest convenience.

            Float for Homecoming Parade:  Melanie will contact CaSandra Smith to see how much money to appropriate to the float.  (392-0149)   Shawn Roth, Melanie Watson, and Traci Thompson will be responsible to find volunteers to help CaSandra build and execute the float for Homecoming, September 26.

            Teacher Appreciation:  It was discussed what to do for teacher appreciation this year.  Andrea Roth motioned that some sort of teacher recognition should go on at the first basketball game.  Seconded by Traci Thompson.  It was tabled until the next meeting to decide what kind of recognition until the Teacher Appreciation chairman could bring ideas back to the board.

            Media:  Melanie Watson asked to make changes to the email account.  She will be responsible to contact the superintendent to see about getting an usd239.org email.  Melanie Watson motioned to appropriate $25.00 for a reward for the student producing the funniest vine video using the lion sign in the front of the school.  Seconded by Traci Thompson, unanimous vote.

            Senior Plaques:  It was brought to the board’s attention that no plaques were distributed to seniors graduating in 2014.  Discussion centered on whether this was a service and expense that student still wanted.  It was reported that no senior had inquired about the missing plaques.  The possibility of Lionbackers purchasing senior year books instead of plaques in 2015 for all seniors was discussed.  Since there were no forms sent out in 2014, there is no information to put on plaques at this late date.  Melanie Watson motion to cancel 2014 plaques, Andrea seconded, two yahs, one nah.  Andrea Roth voted to table the plaques until next meeting and Melanie Watson seconded, vote was unanimous to table any decision on senior plaques until the next meeting.

Meeting was adjourned.

The next meeting will be Sunday October 5th @ 7:00p.m.

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2014-09-05

9/5/2014

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Lionbackers Meeting Minutes        Date:  October 5, 2014

Members Present:  Melanie Watson, Andrea Roth, Traci Thompson, Tamala Lott, Becky Yoxall, Angel Constable

Reports:

Secretary Reading of the Minutes:  Motioned for approval by Traci and seconded by Melanie.  Unanimous vote.

Treasurer:   $19,286.04

Membership:  Sent out emails to Lionbackers who still need to renew.  Will bulk mail a written letter to remaining Lionbackers who have not renewed yet.

Media:  The Vine contest was canceled because the Vine App is deemed too inappropriate to be supported by Lionbackers.  Melanie contacted Mr. Macy about the email and he didn’t see why the Lionbackers couldn’t have a USD239 email.  Melanie will contact Ed at the school to see when that will be set up.  School Website page mission statement:  Lionbackers is the parent/community organization that supports the students and staff of MJSHS.  Become a Lionbacker today.  Follow us on our Website.  Then list link to www.mjshslionbackers.com

Spirit Wear:  Melanie purchased 250$ of inventory for the homecoming game and sold 330$ at the game.

Teacher Appreciation:  Melanie contacted Mr. Macy about doing a teacher recognition on the first home basketball game.  She will touch base with him again and get that date reserved with Mr. Moeckel.  Angel will be in charge of the teacher recognition at the half time of the basketball game between Ellsworth and Mpls- Dec 16, 2014.  She will research pins that represent the number of years the teachers have served the district.

Special Events:

Homecoming:  Float was awesome.  CaSandra Smith still needs to turn in her receipts.  Andrea will contact her make to be sure she lets Lionbackers reimburse her for her expenses.

Concession stand:  Next year there needs to be 250$ in quarters and $200 in extra dollar bills.  Need to order 200 hotdogs and hamburgers.

Old Business:

Officer / Chairpersons Positions:   These position are still open Media, Spiritwear, Fundraising, Secretary, Back to School

SpiritWear:  Brenda Nelson Aherns did the past bling shirts.  Melanie will contact Brenda to do the new bling shirts for the Christmas Promotion.  Becky Yoxall shared that the stadium seats were $52 in 2013.   Megan Grimes wants to sell Spirt Wear.   Megan and Angel Constable will serve with Melanie on the spirit wear committee.  The Christmas Promotion will entail setting up a store connected to our website and preselling stadium seats, stadium jackets, basketball jerseys, football jerseys, hooded blankets, burn out long sleeve shirts, burn out short sleeve shirts, and bling shirts.

Jr/Varsity SpiritWear:  not selling      

T-Shirt Quilt:  The t-shirt quilt raffle tickets were sold at the previous home games and the raffle has collected $80 yet.  The raffle will be run once more for the first half of the home game against Riley County on October 24th , then drawn for at half time.

Lionbackers Signs:  Discussion was held on names not being added in a timely manner to the booster signs at the football field and basketball court.  Becky Yoxall motioned to remove the Lionbacker sign at the football field.  Seconded by Tamala Lott.  Traci will contact Will about a basketball gym sign and begin the process of making a new base sign to attach names to.

Senior Plaques:  Melanie motioned to no longer give plaques for graduation.  Seconded by Tamala.  Unanimous vote.   

Passing Contest for Program insert.  Announce at 2nd quarter.  Last homegame in bookbags on Friday October 21.  FB page.  Tamala will make up the flyer for the grade school.  Becky Yoxall will run the passing contest that night.  Angel and Melanie will bring hoolahoops.  Becky will find dads to run the event.    

New Business:

Teacher Grants:  Andrea motioned that we make $2500 available for teacher grants again in 2014.  Melanie will get the letter ready to email out once the new email is established through USD 239.


Spirit Wear Website:  Melanie would like to add a paypal account to the Lionbackers website so they can accept membership payments on the website.  She would also like to upgrade the website to a pay by the month website to loose the .weebly and just become mjshslionbackers.com.  The fee is 7.95 a month to upgrade.  Becky Yoxall motioned to upgrade the website for the 7.95 fee each month and begin the process of making the website into a store.  Traci Thompson seconded.  Vote was 3-2.  Passed.  

Meeting was adjourned.

The next meeting will be Sunday November 2nd @ 7:00p.m.

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